A S Johal Ltd is required to maintain certain types of personal data about individuals for the purposes of satisfying Date Protection Regulations.
The types of personal data we may require include information about clients for whom we act and provide notarial services to. This personal data, whether it is held on paper, on computer or other media, will be subject to the appropriate legal safeguards as specified in the Data Protection Act 1998. Our date policy adheres to the principles of the Data Protection Act. These principles specify the legal conditions that must be satisfied in relation to obtaining, handling, processing, transportation, and storage of personal data.
The principles of the General Data Protection Register which ensure that data is processed fairly and lawfully are:
- Be obtained for a specified and lawful purpose and shall not be processed in any manner incompatible with that purpose;
- Be adequate, relevant and not excessive for those purposes;
- Be accurate and, where necessary, kept up to date;
- Not be kept for longer than is necessary for that purpose;
- Be processed in accordance with the data subject’s rights;
- Be kept secure from unauthorised or unlawful processing and protected against accidental loss, destruction or damage by using the appropriate technical and organisational measures;
- And not be transferred to a country or territory outside the European Economic Area, unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.
Compliance with the Principles
In order to meet the requirements of the principles, we will:
- Observe fully the conditions regarding the fair collection and use of personal data;
- Meet its obligations to specify the purposes for which personal data is used;
- Collect and process appropriate personal data only to the extent that it is needed to fulfil operational or any legal requirements;
- Ensure the quality of personal data used;
- Apply strict checks to determine the length of time personal data is held;
- Ensure that the rights of individuals about whom the personal data is held, can be fully exercised under the Act;
- Take the appropriate technical and organisational security measures to safeguard personal data;
- Ensure that personal data is not transferred abroad without suitable safeguards.
Amritpal Singh Johal is the Data Controller for A S Johal Ltd and can be contacted via this website in case of any concerns or further information.
All individuals who are the subject of personal data are entitled to:
- Ask what information is held about them and why;
- Ask how to gain access to it;
- Be informed how to keep it up to date;
- Be informed how A S Johal Ltd is complying with its obligations under the 1998 Data Protection Act;
The need to ensure that data is kept securely means that precautions must be taken against physical loss or damage, and that both access and disclosure must be restricted.
Rights to access information
Subjects of personal data held have the right to access any personal data that is being kept about them on computer and also have access to paper-based data held in certain manual filing systems. This right is subject to certain exemptions, which are set out in the Data Protection Act. Any person who wishes to exercise this right should make the request in writing to the Data Controller in writing.
We however, reserve the right to charge the maximum fee payable for each subject access request. If personal details are inaccurate, they can be amended upon request.
The need to process data for normal purposes has been communicated to all data subjects.
Retention of data
Any data will not be kept for longer than necessary.